Rental applicants may not advertise any event until this time.Ĭancellation Policy: There will be a cancellation fee of $25.00 if facility rented and reserved is not cancelled at least 15 days prior to the event.įloor Plan : To assure that setup needs are met in a timely manner, rental applicants are required to turn in a detailed floor plan with the front desk personnel at least two (2) week prior to the rental. Reservation Status: A rental reservation is considered the rental applicant has signed binding after the Facility Rental Agreement and approved by City personnel. If it becomes necessary for City personnel to do an extensive amount of cleaning, there will be a corresponding deduction from the security deposit, as determined by the Parks & Recreation Department. Rental applicant is required to sweep or mop if needed. All tabletops, chairs, counter tops, and any appliances used must be wiped clean. The rental applicant is responsible for removal of all personal articles, including leftover food, decorations, etc., and depositing trash in the dumpster behind the building. The decision of whether the deposit shall be refunded is solely up to the Parks & Recreation Department and will not be refunded until City personnel have inspected the facility.Ĭleaning: The facility must be cleaned, all decorations and trash must be removed, and the facility must be vacated by the end time indicated on the Facility Rental Agreement. Damages could lead to losing facility use privileges. If damage occurs and the cost of the damage exceeds the amount of the deposit, the rental applicant will be billed for any additional expense. The deposit is refundable if, and only when, the facility is left clean and there is no damage to furnishings or equipment. Security Deposit: All rental applicants must pay a security deposit. Applicant may also lose facility use privileges. Applicant and guests may be subject to eviction, loss of security deposit and additional rental fees up to twice the rental rate if event exceeds Rental End Time. Facility Rental Agreements are available at the Ben Robertson Community Center and on the City web site at Rental Fees: All rental fees and security deposit are due at the time of application. Rental Agreement: To reserve a facility, a Facility Rental Agreement must be completed, signed and returned to the Parks & Recreationĭepartment. Please allow appropriate time for setup before the event and clean up after the event in your rental time slot. Hours: Facilities may be rented Monday through Friday from 9:00 a.m. When facilities are not in use for scheduled activities and are available to the public for rent, then use of facilities is available on a first come, first serve basis. The Parks & Recreation Director must approve requests for periodic, regularly recurring use of facilities. Commercial solicitation and transactions are prohibited.

No facilities may be used for fundraising purposes without prior approval from the Parks & Recreation Director.

Facility Usage: Facilities may not be reserved more than one (1) year in advance.

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